Tim Prater

Seaside Award 2024 and Sandgate Parish Council

Seaside Award 2024 and Sandgate Parish Council

An open letter from Sandgate Parish Council to:

  • Keep Britain Tidy
  • The Environment Agency
  • Southern Water
  • Folkestone & Hythe District Council and
  • Neighbouring coastal Town and Parish Councils

Sandgate has been proud to receive the Seaside Award for the last ten years. In 2023, just 128 beaches in England won the Award, with only 24 in the South-East region. Keep Britain Tidy’s Seaside Award is the nationwide standard for the best beaches across the UK and it celebrates the quality and diversity of England’s coastline. The flag is a symbol of quality which ensures visitors are guaranteed to find a clean, safe, attractive, and well-managed coastal stretch.

Sandgate Parish Council has reluctantly decided not to apply for the award this year due to our concerns about the quality of the bathing water after heavy rain and stormy conditions.

The information on water quality for the Seaside Award comes from Environment Agency (EA) data and the sampling point for Sandgate is at Seabrook Point – a mile west from where people in Sandgate tend to swim, which is by Granville Parade. The EA test point at Seabrook Point is 50 metres to the west of a sewage outfall pipe. The prevailing current in this area runs west to east and testing therefore fails to pick up pollutants which are dissipated in an easterly direction towards Sandgate and Folkestone. Testing at this point has shown an excellent rating for the last 4 years for the prescribed Sandgate Beach area.

There is a Southern Water sewage outfall pipe located at the western end of Granville Parade (some 100-150 metres out to sea, depending on the tide), as well as the Enbrook Stream storm overflow and the Enbrook Stream outfall pipes on the beach. The popularity of Granville Parade as a swimming location has increased with the introduction of a sea sauna at the Rowing Club. The popularity of sea swimming has also increased considerably over recent years.  

Because of concerns about the accuracy and reliability of the data published by the EA and Southern Water, the Parish Council decided in September 2023 to use an established independent testing laboratory to provide sea water testing kits to test the water at Granville Parade. Sea water testing was undertaken on twelve occasions between October 2023 and January 2024.

From the results of these tests, and data from Surfers Against Sewage, the Parish Council concludes that generally the quality of the sea water under normal weather conditions is good and, sometimes, excellent. However, the testing did show very high levels of contaminates on one occasion after heavy rain.

Based on this information, the Parish Council took the view that it would be inappropriate for us to apply for the Seaside Award. We have decided that we should reach out to other coastal parishes and district councils to explore best practice during the period that water companies have to ensure their infrastructure is fit for purpose (2050).

We have the following three recommendations arising from our sea water testing:

  1. The Environment Agency’s sampling point for Sandgate should be at Granville Parade as this is where most people swim;
  2. Southern Water should update their wastewater handling so it no longer requires discharge of sewage to sea at Granville Parade (and elsewhere). In the interim, the sewage outfall pipe at Granville Parade should be extended further out to sea by Southern Water to help keep sewage spillage away from the bathing area and beach. (For example, the outlet pipe from the Hythe sewage treatment works extends 4km out to sea); and
  3. As a Parish Council, we should issue advice to sea users on best practice so that they may enjoy the sea in a safe manner. Information should be provided by the Parish Council and others to advise people to be cautious about the quality of the beach and the sea water for up to 48 hours after heavy rain and stormy conditions, with a link given to check the water quality (e.g. Surfers Against Sewage www.sas.org.uk).

A more detailed report with the results of the seawater testing is available on Sandgate Parish Council’s website (https://sandgatepc.org.uk/2024/03/12/sandgate-beach-sea-water-bathing-quality-testing-report-2024/)

Signed by

Tim Prater, Chair of Sandgate Parish Council and Susan Claris, Chair of the Environment Committee, Sandgate Parish Council

***

Seaside Award Water Quality Criteria: https://www.keepbritaintidy.org/the-seaside-awards

  • The beach must fully comply with the water quality sampling and frequency requirements
  • The beach must fully comply with the standards and requirements for water quality analysis
  • No industrial, waste-water or sewage-related discharges should affect the beach area
  • At designated bathing waters from 2016 the water quality should be graded as ‘sufficient’ as set out in the Bathing Water Directive. (In 2015, bathing beaches should of mandatory standard.)
Posted by Tim Prater in Environment, News
Vacancy on Sandgate Parish Council for Sandgate Village ward

Vacancy on Sandgate Parish Council for Sandgate Village ward

If you are passionate about your local community, we need you. Councillors make a huge difference to the quality of life of local people and how local issues are dealt with. We need people from all backgrounds and experiences who reflect the communities they serve to put themselves forward.

Are you interested in becoming a Councillor?

Following the recent resignation of Tracy Stephens we have a vacancy for one Councillor to join  Sandgate Parish Council.

This vacancy will be filled by a process called co-option. The person co-opted will hold the position until the next Parish Council elections in May 2027.

We are now inviting applications from local people to join Sandgate Parish Council. In terms of eligibility, you must be a British, Commonwealth or European Union citizen, over 18 years old and are registered to vote in the area; or have lived, worked, or owned property here for at least 12 months.

Responsibilities of the Parish Council

The Parish Council is responsible for running Sandgate Library, maintaining Sandgate and Fremantle Parks and other green spaces in the Parish and is a consultee on local planning issues. It also determines how much money to raise through the council precept to deliver these services to the residents of the parish.

What kind of person do we need?

You should have an active interest in local issues and things that affect local people and a willingness to represent the views of the community. You should be able to commit the time and effort to the role and to attend as many monthly Council meetings as possible, and you will be required to join one or two of the Committees or working groups and attend their meetings.

How to apply

To apply, please send a letter of application to the Parish Clerk, Gaye Thomas at clerk@sandgatepc.org.uk by noon on Thursday 18th April or drop off at Sandgate Parish Council & Library, James Morris Court, Sandgate High Street, Sandgate, Folkestone CT20 3RR. In your letter you may wish to include your connection to the parish, why you want to be a parish councillor and what skills / experience you can bring to the Council.

Applications will be looked at by Councillors and voted on at a meeting of the Full Council on 22nd April at 6.30pm, in Sandgate Library. You will be invited to attend and say a few words, and ask and answer any questions with the Councillors prior to the meeting.

Posted by Tim Prater in News

Sandgate Community Garden: Update 31 March 2024

Sandgate Community Garden Team Diary Entry for 24th March: Six Inches of Soil.

Happy Easter!

The clocks have changed and the Easter holiday season is upon us.  We have had less of the wet stuff this week and temperatures are gradually rising. That, combined with longer daylight hours, means the seedlings are starting to grow even faster.  This is of course a good thing – apart from the sycamore seedlings covering the plot which continue to plague us. 

We cut the very first asparagus spears which were really fat and juicy, unlike the pickings of the sprouting broccoli which are starting to lose some vigour, becoming smaller and more spindly with each harvest.  It will eventually get to the point where we cannot be bothered to pick the small offerings and decide to pull the plants up.  The Nero kale had started to flower and so they were removed and composted. The curly kale is showing no sign of flowering just yet. 

Wednesday was a particularly busy day with a ‘Green Impact Forum’ organised by the Kent Community Foundation.  It was a great opportunity to listen and contribute to discussions around green issues – to be able to catch up with acquaintances as well as meet new individuals and community groups. 

In the evening there was a showing of the much awaited documentary film ‘Six Inches of Soil’.  The film is about regenerative farming, following three new farmers over the year in 2022.  It was truly inspirational, and gives hope for a much needed overhaul of our farming and food systems.  The film is touring the country and the message will hopefully get to as many people as possible.  The film was paid for through ‘crowd funding’ and has been several years in the making from start to finish – it has been a long wait to eventually see it.

Talking of filmmaking, one of our gardeners, Theresa, has been awarded winner of the best environmental film at the Folkestone Film Festival for her story ‘I Am Tree’.  Theresa was so upset at the loss of several trees in Sandgate because of housing developments recently, that she felt inspired to write the script and get the film made.  The sky is the limit now as the film goes on to other film festivals and we eagerly wait to see how it fares.

It seems there is no end to our gardeners’ talents.  We were treated on Saturday to two different types of homemade sourdough freshly baked that very morning for us to trial.  Both loaves were absolutely delicious and won our votes!  We continue to swap recipes and share good food as the learning certainly does not stop with just the growing and sharing of the food we grow in the garden.

What’s Next?

  • Keep attacking the sycamore seedlings
  • Plant out some of the early cabbages
  • Plant out the beetroot
  • Check on the growth of the hops

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Parish Council Meeting Minutes 25-03-2024

Parish Council Meeting Minutes 25-03-2024

The minutes of Sandgate’s Parish Council meeting, held on 25th March 2024, in Sandgate Library.

Minutes-council-meeting-25-03-24

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes
Carbon Action Plan for Sandgate

Carbon Action Plan for Sandgate

Sandgate Parish Council Environment Committee: Carbon Action Plan (March 2024)

The purpose of this document is to outline a Carbon Plan for the Parish of Sandgate. It follows the Carbon Literacy Course that Susan Claris attended on 4 December 2023 as part of the Parish and Town Councils Climate Action Day, in partnership with KALC. Susan was awarded a Carbon Literate Certificate on 10 January 2024. It also relates to Action 24: Carbon of the Environment Committee’s action plan which is our aim for Sandgate Parish Council to be a carbon neutral council.

The Carbon Plan is below. More information on how this was developed can be found in the Supporting Information that follows.

Carbon Plans should only include things that are proven, investible and readily available. The following change targets are accordingly selected for the Parish of Sandgate.

  1. Reduce energy demand from all buildings, including heritage assets – introduce solar panels on Council buildings where possible. This is being progressed on The Boat House.
  2. Reduce private car travel/increase public transport and active transport – seek to improve the walking, wheeling and cycling environment in Sandgate and reduce the dominance of the private car. This being progressed by trying to introduce a 20mph zone in the village, improving walking (e.g. a pedestrian refuge island at the bottom of Military Road) and improved cycle parking (e.g. introduction of cycle parking stands on the Village Green)
  3. New buildings to be net zero or net positive – this can be supported in our comments to the District Council on planning applications
  4. Consumption patterns – buy less, re-use/repair more – support for Sandgate Environmental Action initiatives, such as the pre-loved clothes sale
  5. Promote awareness of altering dietary patterns and reducing food waste – support for Sandgate Community Garden
  6. Land management practices – improve green spaces and promote biodiversity – actions such as wildflower seed sowing in Sandgate Park
  7. Carbon storage – seek to plant more trees where we can in our parks and green spaces

This plan and the actions should help the village reduce its carbon footprint and help Parish Councillors talk to others about the climate crisis and our impact.

This Carbon Plan was adopted by Sandgate Parish Council at a meeting on 25 March 2024.

SUPPORTING INFORMATION

Evidence Report

In her Evidence Report (submitted following the Carbon Literacy course), Susan outlined her views on the most important changes that we need to make as a society to reach zero carbon as follows:

As a society we need to appreciate the scale and the urgency of the climate crisis and we all need to make changes in the way we live:

  • in our homes – the energy we use and where it comes from
  • how we travel – both everyday and for leisure/holidays, with more walking, cycling and public transport use, whilst reducing car ownership and use and flying less
  • our diet – adopting a more plant-based diet and eating local food
  • our habits – for example, reducing how much we buy, reducing our waste etc.

We need Government at national and local level to create the policies and legislative framework to facilitate and support the changes we need to make. We need to fully realise the global impacts of inaction, and that we won’t be affected equally – we have a duty of care towards those who will be impacted the greatest, particularly as these people will have contributed least to the problem.

We need to talk about the climate crisis in ways that people can understand and relate to. Talking about the global climate crisis and 420 atmospheric CO2 in parts per million may engage some, but not many. If, however, we talk to people in Sandgate about extreme weather events including storms, surface water flooding, high temperatures and drought, these are all things that people have recently experienced and can relate to. Similarly, in terms of talking about the actions that people can take, discussing the co-benefits can also be persuasive – for example, the cost savings that people can make from energy reduction. The messaging about the changes we need to make as a society to reach zero carbon needs be tailored to the local audience, and the Parish Council can help to do this.

The Evidence Report required Susan to commit to an individual action and a group action and her words on these are below. The new action relates directly to this Action Plan and the Group Action supports this, focusing on one aspect.

INDIVIDUAL ACTION

I am committing to preparing an Action Plan for Sandgate Parish Council to help the village reduce its carbon footprint and to help myself and the other Parish Councillors to talk to others about climate change and our impact. The Parish Council’s own carbon footprint is relatively low (as we use the local library for office space and meetings), so our local leadership outward facing role is our greatest opportunity to bring about change. The Action Plan will be structured around the various actions that can be taken by local councils and the various levers of influence (direct and indirect) for implementing these. This will help to identify actions and can also be used for monitoring purposes in terms of progress in implementing actions.

In terms of consumption, based on the information from the IMPACT tool, per household consumption emissions in Sandgate are 13t CO2e, with total consumption emissions of 30,796t CO2e (2,370 households). The largest sectors are consumption of goods and services (44%), followed by food and diet (27%) and travel (22%) – so these three sectors (which account for 93%) are the keys ones to focus on.

Greenhouse gases this will reduce: The Action Plan will be aimed at reducing consumption, so the greenhouse gases it will reduce are carbon dioxide and methane. In terms of the estimate of medium, changing behaviours is of course challenging, but if we could get 10% of the village households (237 households) to reduce their carbon footprint by 10% (from 13 to 11.7t CO2e), that would be an annual saving of just over 300 CO2e (237 households x 1.3t CO2e).

How

  • Helping people to reduce their consumption of goods and services, for example, buying pre-loved clothes, having a tool library etc.
  • Some changes to diet – to increase the proportion of plant-based food and reduce consumption of red meat, particularly imported beef and lamb.
  • Altering travel patterns to have more active travel (walking, wheeling and cycling) and less use of cars, particularly for short journeys in the village.

Significance: If we can encourage people to talk to their friends and neighbours about their behaviours and the benefits that can come from making changes, then the scale of change – and the impact on carbon emissions – can start to grow to become significant.

GROUP ACTION

My expertise is as a transport planner, and I want to commit to working with others who have the responsibility for the highway network in the village (the County Council) to improve conditions for walking, wheeling and cycling in the village, so that active travel becomes the more attractive choice for local journeys. This would help to reduce car journeys – and 22% of the village’s consumption carbon footprint comes from travel.

Doing this with: Primarily the Highways Department at Kent County Council, but it could also involve the Planning Department at Folkestone and Hythe District Council. The District Council also has responsibility for the car parks in the village.

My specific role: To suggest improvements for walking, wheeling and cycling in the village, such as more pedestrian refuge islands to help people cross the road, footway improvements, cycle parking, seating etc. These measures will be outlined in the village’s Highway Improvement Plan, for when funding is available from the County Council. Funding may also become available through the Community Infrastructure Levy or through Section 106 agreements when there is new development.

Greenhouse gases this will reduce: Travel emissions in Sandgate are 6,683t CO2e (total) or 2.8t CO2e per household – half of these come from private transport (3,325t CO2e total). Achieving a modal shift of 5% would result in a reduction of 166t CO2e. The reduction would be in carbon dioxide.

How: this could be achieved by both improving measures for walking, wheeling and cycling, and managing parking to deter short trips. Information about the health benefits of active travel (and the carbon emissions resulting from short car journeys, as well as the cost to the motorist) could help to reinforce the message.

Significance: Once some people start to walk, wheel and cycle, this tends to encourage others to do likewise – so the benefits spread and can start to become significant. Also, having fewer people drive, makes the environment better for active travel, creating a virtuous cycle.

ACTION PLANNING FOR THE CLIMATE EMERGENCY

As noted above, the Action Plan is structured around the various actions that can be taken by local councils and the various levers of influence (direct and indirect) for implementing these, as outlined on the Carbon Literacy Course. The Levers of Influence are as follows:

  • Direct control: own buildings, operations, travel, investments, pensions
  • Procurement/commissioning: all services and goods brought in
  • Placemaking: using powers to control how and where development occurs
  • Convening: bringing people together, supporting partnerships, co-ordinating efforts by others
  • Showcasing: demonstrating, promoting and rewarding good practice, social norming
  • Engaging: translating a global issue for local resonance, inspiring action, providing civic leadership

The 13 suggested Change Targets are as follows:

  1. Reduce energy demand from all buildings, including heritage assets
  2. Smarter smoother energy demand
  3. Decarbonise power generation
  4. Decarbonise heat delivery
  5. Reduce private car travel/increase public transport and active transport
  6. Shift to electrified travel
  7. Reduce air travel
  8. New buildings to be net zero or net positive
  9. Consumption patterns – buy less, re-use/repair more
  10. Increase recycling
  11. Alter dietary patterns and reduce food waste
  12. Land management practices – improve green spaces and promote biodiversity
  13. Carbon storage – plant more trees

A Carbon Action Plan should only include things that are proven, investible and readily available. The following change targets are accordingly selected for the Parish of Sandgate.

  • Reduce energy demand from all buildings, including heritage assets – introduce solar panels on Council buildings where possible. This is being progressed on The Boat House.    
  • Reduce private car travel/increase public transport and active transport – seek to improve the walking, wheeling and cycling environment in Sandgate and reduce the dominance of the private car. This being progressed by trying to introduce a 20mph zone in the village, improving walking (e.g. a pedestrian refuge island at the bottom of Military Road) and improved cycle parking (e.g. introduction of cycle parking stands on the Village Green)
  • New buildings to be net zero or net positive – this can be supported in our comments to the District Council on planning applications
  • Consumption patterns – buy less, re-use/repair more – support for Sandgate Environmental Action initiatives, such as the pre-loved clothes sale
  • Promote awareness of altering dietary patterns and reducing food waste – support for Sandgate Community Garden
  • Land management practices – improve green spaces and promote biodiversity – actions such as wildflower seed sowing in Sandgate Park
  • Carbon storage – seek to plant more trees where we can in our parks and green spaces

Susan Claris, Chair of Environment Committee, March 2024

Posted by Tim Prater in Environment, News

Sandgate Community Garden: Update 24 March 2024

Sandgate Community Garden Team Diary Entry for 24th March: Unleash the ladybirds.

We were lucky to be able to get along to our gardening sessions Wednesday and Saturday without being rained on although it seems to have rained for most of the other days.  On Saturday there was a biting wind so that sitting still for too long pricking out seedlings was not to be recommended.  However we did for a while so that the aubergines were potted up for the greenhouse at Pent Farm, and yet more tomatoes pricked out to go with those we did on Wednesday.

Wednesday felt warmer than Saturday, and it seems the ladybirds thought so too, enough to come out from their hibernation spaces which it seems are in all the nooks and crannies of the entire fence.  They were appearing in droves, sunning themselves on the fence, then flying off mostly into the garden.  We have never seen quite so many in one go.  We have seen plenty before but never as many as this.  It is a good job they are a friend of the garden or we would be in trouble for sure.

We have been rewarded with some sprouting broccoli, the bits that did not get eaten by the pigeons, and were somewhat bewildered to understand why what should be purple sprouting is actually white.  It is just another example of seed companies having free reign to mostly do as they like and you can never really be sure of what you are getting until you do the growing.  It tastes the same of course but it was not what we were expecting.

Talking of tasting – Leanne, one of our gardeners, has just completed a course to qualify in Nutrition in Culinary Practice.  Her final task was to create a five day menu, and needless to say she came top of the class with some of the most interesting recipes.  She brought along to the garden some pickled magnolia flowers, which it has to be said were delicious – who would have known unless you try these things.  As a group we are proud of her achievements and will be interested to see how her career develops as a result.

The potatoes got planted, although it was a case of having to remove yet more sycamore seedlings where they had previously been hoed just a few days before, to give space for the spuds.

Hard to believe it will be Easter this coming week, and the clocks will be going forward.  This year seems to be galloping by fast!

What’s next?

  • Keep hoeing those sycamores
  • Finish staking the broad beans
  • Remove the last of the spring onions
  • Label the potato bed

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden

Sandgate Community Garden: Update 17 March 2024

Sandgate Community Garden Team Diary Entry for 17th March: Spring seems to have snuck in through the back door.

Just about everyone is fed up with the weather locally, and so it has continued with cold winds, and frequent showers just to add to the already ridiculously high water table.  However spring really has arrived even if it seems to have sneaked in through the back door.  There are so many buds just about to burst and new things are popping up all over the place.  Unfortunately we are still under a tsunami of sycamore seeds and spending time hoeing as much as we can, however now that spring has arrived we are having to be ultra-careful in places because the first of the asparagus spears are poking through the ground and one of them got hoed before it was noticed.

On Saturday the sun did actually show itself and it was warm enough to want to take your coat off.  We planted the peas for pea shoots and some radishes, the very first plantings of the year.  They had to be covered with a good layer of fleece just to keep off the night chill and for some protection from the winds.  It was also the first time we had used water from the bowser to water in the plants, but on opening the lid to access the inner water cap to check the water level, several great fat bumble bees flew out, startled at being disturbed.  Last year it was full of ladybirds – interesting how the wildlife looks for shelter in the most unexpected places.

One of our tasks was to put a layer of wood chips onto the working compost heap which was when it was discovered that the wheelbarrow tyre had given up on life and was very much useless, so another tyre will have to be purchased.  It has to be said our wheelbarrows do get well used and we probably get through a couple of tyres every year.

The marigolds have been pricked out into trays and will go to the greenhouse at Pent farm to bask in some sunshine for a while.  It looks like it will not be too long before the tomatoes will need sorting out as six of our varieties have emerged already.

What’s Next?

  • Wind supporting string around the base of the broad beans
  • Prick out the tomatoes to grow on
  • Fix the wheelbarrow
  • Take out the sycamore seedlings by hand on asparagus beds

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Environment Committee Minutes 11-03-2024

Environment Committee Minutes 11-03-2024

The minutes of Sandgate’s Parish Council Environment Committee meeting, held on 11th March 2024, in Sandgate Library.

Env-Minutes-11-03-24

You can find previous Sandgate Parish Environment Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Environment, Minutes
Parish Council Meeting Agenda 25-03-2024

Parish Council Meeting Agenda 25-03-2024

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Monday 25th March 2024, in Sandgate Library at 6.30pm.

Agenda-council-meeting-25-03-24

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
PWLB Loan Reserve Report February 2024

PWLB Loan Reserve Report February 2024

Updated PWLB Loan Reserve report for Sandgate Parish Council to February 2024.

Loan Reserve Report

PWLB-tracker-2018-23

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources