Council

Parish Council Meeting Minutes 21-06-2022

Parish Council Meeting Minutes 21-06-2022

The minutes of Sandgate’s Parish Council meeting, held on 21st June 2022, in Sandgate Library.

Minutes-council-meeting-21-06-22

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes
Sandgate Parish Council Full Annual Return 2021-2022

Sandgate Parish Council Full Annual Return 2021-2022

Sandgate Parish Council is defined as a “smaller authority” for the purposes of publication of its annual accounts and statements.

The Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015 require that:

1. The accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested, during a period of 30 working days set by the smaller authority and including the first 10 working days of July.

2. The period referred to in paragraph (1) starts with the day on which the period for the exercise of public rights is treated as having been commenced i.e. the day following the day on which all of the obligations in paragraph (3) below have been fulfilled.

3. The responsible financial officer for a relevant authority must, on behalf of that authority, publish (which must include publication on the authority’s website):

(a) the Accounting Statements (i.e. Section 2 of the Annual Return), accompanied by:

(i) a declaration, signed by that officer to the effect that the status of the Accounting Statements are unaudited and that the Accounting Statements as published may be subject to change;

(ii) the Annual Governance Statement (i.e. Section 1 of the Annual Return); and

(b) a statement that sets out—

(i) the period for the exercise of public rights;

(ii) details of the manner in which notice should be given of an intention to inspect the accounting records and other documents;

(iii) the name and address of the local auditor;

(iv) the provisions contained in section 26 (inspection of documents etc.) and section 27 (right to make objections at audit) of the Act, as they have effect in relation to the authority in question.

All the required accounting statements, declarations, annual governance statement and additional statements are available in this Full Annual Return 2021-2022 of Sandgate Parish Council. The declared period for the exercise of Public Rights is 24 June – 11 August 2022, but in practice it was published on the Sandgate Parish Council website on 23 June 2022.

Notice-for-public-signed-2021-22

confirmation-of-period-exercise-rublic-rights-2021-22

Accounting-statement-Signed-2021-22

Annual-Governance-statement-signed-2021-22

internal-audit-report-2021-22

Internal-control-statement-2021-22-signed

Bank-reconsiliation-2021-22

Reserve-March-2022

Scanned pdf documents do not comply with the Accessibility Regulations but the above documents can be provided in an alternative format or on alternative media, on request.

There is a National Audit Office guide Local Authority Accounts: A guide to your rights.

The above is the Full Annual Return 2021-2022 of Sandgate Parish Council. Previous years Full Annual Returns from Sandgate Parish Council can be found here.

Posted by Tim Prater in Council, News, Resources
Parish Council Meeting Agenda 21-06-2022

Parish Council Meeting Agenda 21-06-2022

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on 21st June 2022, in Sandgate Library.

Agenda-council-meeting-21-06-22

contractor-a

contractor-b-003

contractor-c

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
ECM Minutes 24-05-2022

ECM Minutes 24-05-2022

The minutes of the Sandgate Parish Council Extraordinary Parish Council meeting, held on 24th May 2022, in Sandgate Library at 6pm.

Extraordinary-meeting-minutes-24-05-22

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Council, Minutes
Annual Parish Meeting Minutes 17-05-2022

Annual Parish Meeting Minutes 17-05-2022

The minutes for the Sandgate Annual Parish Meeting, to held at 6.30pm on Tuesday 17th May 2022, in Sandgate Library.

17.05.22-Annual-Parish-Meeting-x1

The Parish meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

Members of the public can ask questions and make suggestions in the Public Participation section of the Annual Parish Meeting.

Any questions (deemed to be reasonable) sent to clerk@sandgatepc.org.uk will be read and, if possible, answered at the meeting.

If a member of the public would prefer to speak and ask their question themselves, that’s fine.

The Annual Parish Meeting is a meeting for and for electors of the Parish, not the council. It is required in Part III the Local Government Act of 1972 which specifies:

  • when it is to be held,
  • the meeting notice period,
  • that the Chairman of the Parish Council shall Chair the meeting,
  • and who shall be eligible to vote, if there are any votes.

Our agenda will give an opportunity to update the Parish on the work of the Parish Council, and plans for the next year. We will also be updated on the proposed merger of the Sandgate Heritage Trust and Sandgate Society. There will be an opportunity for questions on both those items.

Following the meeting will be the annual meeting of the Parish Council (which we will try to keep short!), then a small reception for all present to say thank you for coming along.

Posted by Tim Prater in Agenda, Council
Parish Council Meeting Minutes 17-05-2022

Parish Council Meeting Minutes 17-05-2022

The minutes of Sandgate’s Parish Council meeting, held on 17th May 2022, in Sandgate Library.

Minutes-annual-council-meeting-17.05.22-x1-1

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes
ECM Agenda 24-05-2022

ECM Agenda 24-05-2022

The agenda for the Sandgate Parish Council Extraordinary Parish Council meeting, to held on 24th May 2022, in Sandgate Library. The meeting will commence at 6pm.

Agenda-council-meeting-24-05-22-extraord-1

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
Annual Parish Council Meeting Agenda 17-05-2022

Annual Parish Council Meeting Agenda 17-05-2022

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on 17th May 2022, in Sandgate Library. The meeting will commence at the close of the preceding Annual Parish Meeting, or 7pm, whichever is earlier.

Agenda-annual-parish-council-meeting-17-05-22

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
Annual Parish Meeting Agenda 17-05-2022

Annual Parish Meeting Agenda 17-05-2022

The agenda for the Sandgate Annual Parish Meeting, to held at 6.30pm on Tuesday 17th May 2022, in Sandgate Library.

SANDGATE-ANNUAL-PARISH-MEETING-17-05-22

The Parish meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

Members of the public can ask questions and make suggestions in the Public Participation section of the Annual Parish Meeting.

Any questions (deemed to be reasonable) sent to clerk@sandgatepc.org.uk will be read and, if possible, answered at the meeting.

If a member of the public would prefer to speak and ask their question themselves, that’s fine.

The Annual Parish Meeting is a meeting for and for electors of the Parish, not the council. It is required in Part III the Local Government Act of 1972 which specifies:

  • when it is to be held,
  • the meeting notice period,
  • that the Chairman of the Parish Council shall Chair the meeting,
  • and who shall be eligible to vote, if there are any votes.

Our agenda will give an opportunity to update the Parish on the work of the Parish Council, and plans for the next year. We will also be updated on the proposed merger of the Sandgate Heritage Trust and Sandgate Society. There will be an opportunity for questions on both those items.

Following the meeting will be the annual meeting of the Parish Council (which we will try to keep short!), then a small reception for all present to say thank you for coming along.

Posted by Tim Prater in Agenda, Council
Parish Council Meeting Minutes 19-04-2022

Parish Council Meeting Minutes 19-04-2022

The minutes of Sandgate’s Parish Council meeting, held on 19th April 2022, in Sandgate Library.

Minutes-council-meeting-19.04.22

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Dalton Avery in Council, Minutes