Resources

Updated financial reports for Sandgate Parish Council for November 2021, and the financial year 2021-22 to date.

Payment and Receipts Summary

Receipts in Month

Payments in Month

VAT Summary

Bank Reconciliation

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Updated financial reports for Sandgate Parish Council for October 2021, and the financial year 2021-22 to date.

Payment and Receipts Summary

Receipts in Month

Payments in Month

VAT Summary

Bank Reconciliation

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Updated financial reports for Sandgate Parish Council for September 2021, and the financial year 2021-22 to date.

Payment and Receipts Summary

Receipts in Month

Payments in Month

VAT Summary

Bank Reconciliation

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Updated financial reports for Sandgate Parish Council for January 2022, and the financial year 2021-22 to date.

Payment and Receipts Summary

Receipts in Month

Payments in Month

Reserve Balances

VAT Summary

Bank Reconciliation

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

This meeting (as per the agenda) will be held in the Library with a 6:30pm start, and also streamed live on our Facebook page at https://www.facebook.com/sandgatepc

If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance if possible so we can ensure there is sufficient appropriately distanced seating.

2022/23 Budget

Proposal: that the draft budget is approved to be recommended for acceptance by the Parish Council when it meets on Tuesday 18th January.

The budget seeks a 1.99% increase in the Precept to £85,129 (based on the supplied Sandgate tax base figure of 1937.08 for 2022/23). The budget shows an income shortfall of £581 which is recommended be met from General Reserves.

REVISED: Following the advice of the District Council that they have recalculated the tax base figure for Sandgate (11/1/22). The budget seeks a 1.99% increase in the Precept to £88,002 (based on the supplied Sandgate tax base figure of 2002.44 for 2022/23). 1.99% is a rise is Band D equivalent precept from £43.09 to £43.95 – 86p a year. With that precept income, the proposed budget shows an income surplus of £2,292 which is recommended be added to General Reserves.

This meeting (as per the agenda) will be held in the Library with a 6:30pm start, and also streamed live on our Facebook page at https://www.facebook.com/sandgatepc

If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance if possible so we can ensure there is sufficient appropriately distanced seating.

Energy Contracts (Item 7): Report of the RFO 5/9/2021

I have continued discussions with Utility Aid and Resolve as requested. I do have pricing from our existing supplier BES which is much higher than the others.

As advised previously BULB our short term supplier do not provide fixed prices which appeared to be the preferred way forward.

The council has expressed a clear preference for green energy supply options.

Utility Aid have been able to sharpen their pencil and are now offering the best tariffs for our two electricity contracts and the Library Gas. There is volatility in the market and pricing appears to be increasing.

Mindful of what I anticipate to be ongoing budgetary challenges for the Parish a fixed unit cost will be helpful. It won’t control consumption which within the Library is fairly modest. The Kiosk as an example is estimated to have used £441.73 (excluding VAT) of Electricity in August. Tim you said something about installing some solar panels on the roof there – if we could find a grant to cover most of the cost its maybe something for consideration within next year’s budget planning?

I have summarised the following figures with Utility Aids current figures against Resolves earlier options. It appears that Resolves electricity unit costs have increased recently. Resolves fixed contracts are fixed at entry but understand they can increase prices during the term so are semi fixed in my mind.

Utility Aid

Gas – Crown – Estimated cost £713.61 (Green Tariff)

Electricity – Haven Complete – Estimated cost £2,211.41 (Green Tariff)

Total Cost £2925.02

Resolve

Gas –  Estimated cost £719.64

Electricity – Estimated cost £2713.77

Total Cost £3,433.41

The Utility Aid offering is:

1/ Fully Fixed for 3 years.

2/At least £500 cheaper than Resolve.

3/ They will provide us account management, bill verification, and assistance for journey to net-zero ( I have asked for confirmation in writing that these services are free):

My recommendation is that we proceed with Utility Aid on 3 year fixed options. I noted that the National Association of Local Councils (NALC) advertise Utility Aid as a current Commercial Partner.