Privacy Policy

Sandgate Parish Council is a parish council in Kent in the UK. Our primary website address is https://sandgatepc.org.uk/. This privacy policy explains how we use any personal information we collect about you when you contact us or use this website.

On what legal basis do we collect information about you?

We collect information about you in order to fulfil our obligations as a parish council. We also collect information about you in order to fulfil legal obligations. We further collect information by obtaining informed consent for marketing purposes (our newsletter).

You have the right to object to processing. Where we are fulfilling legal obligations you have the right to request that we erase information, to object to processing of your personal information and also to receive a copy of your information. Where we have obtained consent for marketing, you can withdraw consent at any time. You can exercise all of these rights by contacting us directly.

Your rights under the Data Protection Act and GDPR are:

  • The right to be informed – When your personal data is processed, we will tell you by whom, what data, how it is processed, where it is stored, why it is processed and when it will be deleted
  • The right of access – You can access your data at any time by contacting us
  • The right to rectification – You can request that we correct your information at any time by contacting us
  • The right to erasure – You can request that we delete your information at any time by contacting us
  • The right to restrict processing – Where you are challenging the accuracy of data we hold, our right to process that data, or the way in which we process your data, we will stop processing that data at your request whilst we determine the correct actions going forward
  • The right to data portability – We will supply you with copies of your information in a machine readable format where requested
  • The right to object – You can object to us processing your information at any time by contacting us
  • Rights in relation to automated decision making and profiling – We do not currently carry out any automated decision making or profiling. Should we use automated decision making or profiling in the future we will give you information about these processes, we will allow you to request that we change a decision or have such decisions made by an individual and we will ensure that any systems continue to fulfil their intended purpose and make correct decisions

Should you feel that we have failed in our legal obligations to protect or process your data, you can lodge a complaint with the ICO at https://ico.org.uk/concerns/.

What information do we collect about you?

We collect information about you when you contact us via phone, email or our website. We may also collect information when you voluntarily provide feedback and participate in activities. Website usage information can be enhanced through the use of cookies.

The categories of personal data that we may collect are:

  • Name
  • Email Address
  • Address and post code
  • Telephone or mobile number
  • IP address (for debugging purposes in server logs)

We do not currently collect special categories of personal data.

How will we use the information about you?

We collect information about you to process requests. We may email or contact any voter about the services we provide to them, and with updates on other additional services we provide that may be of use or interest to them. Any voter can opt out of additional service contacts at any time through the use of unsubscribe links or by contacting us directly.

We will only share the personal details as required to provide requested services, to ensure the continuation of those services, or as directed to do by law. We do not share any of your information with other organisations for marketing purposes. Where we share information with recipients of your personal data and third parties that process your data on our behalf (sub-processors), we have signed appropriate data processing agreements.

The sub-processors that we use are:

  • Prater Raines Ltd

Where your information is stored and processed

When we store information electronically about voters it is on both physically and electronically secure servers with no access to third parties. Personal data we process is stored on UK based servers. In some instances data is processed outside of the European Economic Area in countries or territories with an adequacy decision. Such adequacy decisions state that the relevant country or territory offers appropriate levels of protection to ensure the rights of data subjects.

Should data need to be processed in a country or territory without an adequacy decision in the future, we will obtain model contract clauses or have confirmed that the sub-processor is covered by the Privacy Shield agreement.

How long will we process your information for

We retain data for a variety of purposes and thus the retention period varies depending on the nature of the data and the service we offer. Where we process data on behalf of data controllers, we follow their requirements. Where consent has been obtained, we will keep that consent under review and refresh it where necessary or where required to by data controllers for whom we process data. For more information, please contact us.

Marketing

You have a right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please contact us and tell us so.

Access to your information and correction

You have a right to request a copy of the information we hold about you. If you would like a copy of some or all of your personal information, please email or write to us.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information from our files that you think is inaccurate.

Website tracking

We do not use cookies or track individuals using our website. We do not use third party services on our website that set cookies.

Other websites

Our website contains links to other websites. This privacy policy only applies on this website, so when you link to their websites you should read their own privacy policies.

Changes to our privacy policy

We keep our privacy policy under review and will update this page as required. This policy was last updated on 10 July 2020.

How to contact us

Please contact us if you have any questions about our privacy policy or wish to make a subject access request:

  • by phone on 01303 248563
  • by email to clerk@sandgatepc.org.uk
  • by post to Sandgate Parish Council, James Morris Court, Sandgate High Street, Sandgate, Folkestone CT20 3RR